I In contrast, Examined & Picked: 6 Finest Procure-to-Pay Software program

My high 6 greatest procure-to-pay software program suggestions for 2025

Throughout testing, I noticed how the very best procure-to-pay software program options streamline procurement with options like buy order monitoring, bill matching, and approval automation. These instruments assist companies scale back errors, enhance money circulation, and simplify provider administration.

Firms like Amazon, Coca-Cola, and Microsoft deal with hundreds of provider transactions effectively, however you don’t must be a worldwide enterprise to learn from P2P software program. Even smaller companies can reduce prices, scale back guide work, and acquire higher monetary management.

To assist companies of all sizes, I’ve examined and analyzed high P2P instruments. Primarily based on automation, ease of use, and general effectivity, listed here are my six greatest picks for 2025.

What I search for in procure-to-pay software program

When evaluating the very best procure-to-pay software program, I give attention to a number of key options to find out its effectiveness: 

• Finish-to-end procurement automation: I check how nicely the software program automates the procure-to-pay lifecycle, from buy requisition to bill reconciliation. Multi-tiered approval workflows, customized buy order (PO) creation, and seamless provider catalog integration are important. A rule-based automation engine ensures compliance with procurement insurance policies, whereas digital requests for quotations streamline vendor choice.
• Provider administration: I consider how successfully the software program consolidates vendor information, automates danger assessments, and streamlines onboarding workflows. Synthetic intelligence (AI)-driven provider efficiency analytics monitor pricing developments, contract adherence, and supply key efficiency indicators. Constructed-in compliance instruments assist guarantee distributors meet regulatory and environmental, social, and governance (ESG) requirements.
• Catalog and contract administration: A contract administration module should implement negotiated phrases, preserve audit trails, and difficulty automated renewal alerts. Punchout catalogs and real-time provider pricing updates guarantee procurement groups entry the most recent product availability whereas optimizing price management mechanisms.
• Bill processing and fee automation: I assess how nicely the system automates three-way matching to validate invoices in opposition to POs and receipts, lowering errors and fraud. Optical character recognition (OCR) extracts bill information with machine-learning-driven accuracy, whereas accounts payable (AP) system integration ensures easy automated clearing home (ACH) transfers, wire transfers, and digital card funds. Options like dynamic discounting algorithms maximize early fee advantages, enhancing money circulation optimization.
• Spend analytics and value management: AI-powered spend analytics present real-time visibility into procurement expenditures, permitting monitoring of class spending, provider efficiency, and price range adherence. Predictive modeling identifies price anomalies, inefficiencies, and potential financial savings alternatives. Interactive information visualization dashboards ship actionable insights for procurement technique changes.
• Compliance and danger administration: Embedded regulatory compliance monitoring ensures alignment with the Basic Knowledge Safety Regulation (GDPR), Sarbanes-Oxley Act (SOX), Worldwide Monetary Reporting Requirements (IFRS), and ESG mandates. Automated audit trails improve monetary transparency, whereas AI-powered fraud detection algorithms flag duplicate invoices, unauthorized transactions, and high-risk vendor actions. Customizable approval workflows stop coverage violations and unauthorized spending.
• Integration with enterprise useful resource planning (ERP) and monetary programs: I examine how nicely the software program synchronizes with main ERP platforms to make sure real-time information consistency throughout procurement, finance, and stock modules. Representational state switch (RESTful) software programming interfaces (APIs) and pre-built connectors facilitate seamless third-party integration with eCommerce platforms, provider networks, and analytics instruments, eliminating information silos and enhancing operational effectivity.

The record under incorporates real person opinions from our greatest procure-to-pay software program class web page. To qualify for inclusion within the class, a product should:

• Consolidate procurement info from a number of information sources
• Handle all or most operations which are a part of the procurement cycle
• Create and implement buying insurance policies and greatest practices
• Monitor monetary transactions associated to procurement
• Outline and handle procurement enterprise processes

This information has been pulled from G2 in 2025. Some opinions have been edited for readability.

mjPRO is a procurement software program that helps companies discover the fitting suppliers based mostly on class and shopping for patterns. From procurement and implementation to post-activation assist, it’s a one-stop answer for managing your complete buying course of.

Whereas testing the software, I discovered that its complete options embrace automated workflows, real-time information trade, and seamless provider administration, which may considerably enhance procurement effectivity.

One of the crucial helpful points of mjPRO is its e-tendering and bid submission capabilities. The platform makes it simple to submit bids digitally whereas guaranteeing compliance and retaining all tender-related paperwork organized in a single place.

What I like most about mjPRO is its automated workflow, streamlining repetitive duties for procurement and finance groups. Options like an auto-request for citation and auto-comparative assertion scale back guide effort, whereas its built-in information trade makes communication between stakeholders easy and hassle-free.

One among my greatest ache factors was the prolonged bid submission course of. Whereas the system supplied clear steering, some steps felt unnecessarily difficult. 

The portal often froze, requiring me to log in a number of instances. Whereas the platform typically functioned nicely, G2 customers additionally reported occasional glitches and bugs that interfered with usability.

I additionally struggled with the Excel format not working correctly, which slowed down the method even additional. Some G2 opinions point out that the submission workflow might be extra streamlined for a smoother expertise.

What I dislike about mjPRO:

• The bid submission course of felt a bit extra advanced than crucial, with a number of steps that took additional time. Whereas the system supplied clear directions, an easier course of would make issues simpler.
• The portal often froze, and I needed to log in once more, which slowed issues down. I additionally had some bother with the Excel format not working correctly, one thing a couple of G2 customers additionally talked about.

What G2 customers dislike about mjPRO:

“The registration and doc add course of might be additional streamlined for a smoother person expertise.”

– mjPRO Assessment, Gaurav T.

SAP Ariba is a spend administration software that automates the buying lifecycle for oblique items and companies.

Whereas testing it, I noticed that it helps streamline procurement by integrating purchases, invoices, and approvals. It additionally connects with trusted distributors globally by the Ariba Community, making it a stable platform for purchasing and invoicing.

One factor I actually preferred was how simply it built-in with SAP ERP and S/4HANA. Since every little thing synced in real-time, procurement groups didn’t have to fret about guide information entry or delays.

SAP’s buyer assist was one other huge plus. Each time I had a problem, they supplied clear explanations and walked me by the answer step-by-step. G2 customers have echoed comparable optimistic experiences.

That mentioned, getting began took time. The platform has many options, and studying use them correctly requires coaching. It was not essentially the most intuitive expertise at first, so I needed to put in additional effort to get snug.

I noticed that it handles procurement nicely, however including smarter options might make it much more environment friendly. As per G2 customers, higher server accessibility and improved AI integration might improve automation. 

One other factor that stood out was the outdated UI/UX. It felt a bit clunky, and navigation might be improved. G2 customers additionally talked about that the interface must be extra user-friendly. A modernized design would make the expertise a lot smoother.

What I dislike about SAP Ariba:

• Getting began took time as a result of the platform has many options, requiring correct coaching to make use of successfully. So, I needed to put in additional effort to get snug navigating the system.
• The UI/UX made navigation tough. Many G2 customers have additionally identified that the interface ought to be extra trendy and user-friendly to enhance general effectivity.

What G2 customers dislike about SAP Ariba:

“It’s fairly advanced, and customers may have time to completely perceive the software. Moreover, the excessive implementation price makes it much less accessible for smaller corporations and startups, main them to discover different options.”

– SAP Ariba Assessment, Aditya B.

Coupa is an AI-driven procurement answer that automates buying workflows, lowering the necessity for guide oversight. From each a person expertise and administration perspective, I discovered the system well-structured and environment friendly.

One of many greatest benefits I noticed is how Coupa streamlines procurement. As soon as a vendor is linked, I merely find the required objects. After approval, the PO is mechanically generated and despatched, eliminating additional steps. This considerably reduces the workload for procurement groups, eradicating the necessity for fixed guide administration.

I additionally explored Coupa’s analytics part, which was fairly highly effective. Whereas it took me a while to completely perceive its capabilities, I appreciated the in depth classes, filters, and reporting choices accessible.

That mentioned, the interface wasn’t very user-friendly. Like some G2 reviewers, I needed to spend additional time determining the place issues had been, and I can see how somebody unfamiliar with the system would possibly battle initially.

I additionally seen restricted assist for catalogs and cXML invoicing. Whereas the core procurement functionalities labored nicely, there weren’t sufficient assets or steering accessible for these areas.

Moreover, G2 customers have raised considerations about Coupa’s sourcing functionalities, provider info administration kinds, and danger modules, highlighting the necessity for enhancements in usability and suppleness.

What I dislike about Coupa:

• The interface wasn’t very user-friendly, requiring additional time to navigate and find important capabilities. Like some G2 reviewers, I discovered that somebody unfamiliar with the system would possibly battle initially.
• I seen restricted assist for catalogs and cXML invoicing, which might be irritating for companies counting on these options. Whereas the core procurement functionalities labored nicely, extra assets and steering in these areas would improve usability.

What G2 customers dislike about Coupa:

“Distributors typically discover the system difficult to navigate. Coupa has a number of screens requesting info, making it simple for them to lose their method whereas accessing our type. The way in which these screens are offered may also trigger confusion about who’s requesting the knowledge. My solely expertise with Buyer Help was referring a vendor for assist, however they had been redirected again to me.”

– Coupa Assessment, Verified Person in Mining & Metals.

Airbase is a procure-to-pay answer that simplifies expense administration with AI-powered automation.

One among my favourite options is how effortlessly I can snap an image of a receipt, and Airbase mechanically uploads, saves, and extracts particulars with no guide enter required.

The receipt matching function is one other game-changer. When a receipt arrives in my inbox, Airbase seamlessly hyperlinks it to the fitting transaction, lowering errors and making expense monitoring easy. No extra digging by emails or manually matching receipts.

I additionally admire the clear approval course of, customers can see precisely who’s reviewing a request, observe up if wanted, and as soon as authorised, reimbursements are despatched straight to the account.

Bill reconciliation is fast and hassle-free, retaining vendor funds organized so I at all times know the place issues stand with out chasing down particulars.

That mentioned, PO requests might be improved, if a request is denied, there’s no solution to entry or duplicate it, forcing me to start out over from scratch, which provides pointless work, particularly for recurring purchases.

I additionally want there was an choice to bulk edit descriptions, departments, and classes as an alternative of updating every receipt individually. This could make managing massive volumes of bills way more environment friendly. G2 opinions echo this concern, as many customers discover guide updates time-consuming.

A reminiscence operate for recurring bills would even be a incredible addition. If Airbase might bear in mind my earlier coding and descriptions, it could streamline workflows and guarantee constant transaction administration.

What I dislike about Airbase:

• The PO request course of might be improved since there is not any solution to entry or duplicate a denied request. For recurring purchases, a duplication function would save effort and time.
• I want there was an choice to bulk edit descriptions, departments, and classes as an alternative of updating every receipt individually. Managing massive volumes of bills could be much more environment friendly with this functionality. Many G2 customers share comparable considerations.

What G2 customers dislike about Airbase:

“When requesting buy orders (POs) and digital playing cards, there is no such thing as a possibility to return and duplicate a request. For instance, if a PO request is denied, I obtain an e mail notification, however I can not entry the denied PO. This creates additional work, as I have to submit a brand new request from scratch.”

– Airbase Assessment, Naor V.

Pluto is a company card and expense administration platform for MENA companies. On testing, I discovered it to be extremely helpful for managing reimbursements and automating accounts payable. 

One among my favourite options is the seamless approval workflow. It may possibly considerably scale back back-and-forth emails and make sure that expense approvals transfer rapidly and effectively.

I additionally love how the receipt seize works. Procurement groups can merely snap an image by the app, and Pluto mechanically extracts key vendor administration particulars like the seller identify, quantity, and date. It saves a lot time in comparison with guide entry.

The clear and intuitive interface makes onboarding simple, even for first-time customers. I didn’t want a lot coaching to start out, and navigating the platform felt pure from day one.

That mentioned, based mostly on G2 opinions, I discovered that the preliminary setup with the compliance division took longer than anticipated for some companies, delaying full adoption. Streamlining this course of would enhance the person expertise.

I additionally assume the obligatory receipt add course of provides customers too little time earlier than the cardboard is mechanically deactivated. A slight extension would make issues extra versatile.

From my expertise, the cell app efficiency might be improved. It often lags, and smoother performance would improve usability. G2 customers have echoed comparable frustrations, noting that the app might be extra responsive for higher on-the-go administration.

What I dislike about Pluto:

• Primarily based on G2 opinions, I seen that the preliminary setup with the compliance division took longer than anticipated for some companies. Streamlining the method would significantly improve the person expertise.
• I noticed that the cardboard was mechanically deactivated if customers didn’t add receipts inside a brief window. Extending this timeframe barely would supply extra flexibility.

What G2 customers dislike about Pluto:

“What I do not like is that it takes two days for the assets to grow to be accessible after the switch is made, and funds will not be processed and obtained by the provider instantly, which may typically trigger difficulties. Moreover, some options want enchancment relating to synchronization with Xero. I’d love for Pluto to sync in a method that permits it to immediately course of funds for payments recorded in Xero.”

– Pluto Assessment, Verified Person in Advertising and marketing and Promoting

Procurify is an AI-powered procure-to-pay answer. Whereas testing it, I appreciated its sturdy emphasis on buyer success. Their assist crew is responsive, making it simple to get essentially the most out of the platform.

I just like the customization choices that permit companies to arrange controls like spending limits, approval workflows, person permissions, price range monitoring, and coverage enforcement tailopurple to their wants. This flexibility ensures that procurement processes align completely with firm insurance policies.

The integration capabilities are spectacular! Connecting it with different programs has been easy, which may save groups effort and time in managing procurement workflows.

The cell app is a big plus for procurement and finance groups. Whereas testing it, I seen it was very simple to handle purchases on the go, although I’d like to see all desktop options included within the app for a very seamless expertise.

The built-in reviews might be extra highly effective. I seen that they lack the extent of granularity most finance groups want, and whereas exporting information to Excel is an possibility, it requires additional effort to use filters and analyze info successfully. G2 customers have additionally reported comparable challenges with reporting limitations.

The receiving module is also improved. I want there was an choice to return rejected objects to the procurement queue with out retriggering your complete approval course of. This could make reordering a lot less complicated.

One other limitation I seen was the order request course of. Procurement groups usually want to consolidate a number of orders right into a single request, even when they’re destined for various services. Throughout testing, I discovered that whereas I might change the transport deal with throughout PO creation, having this selection accessible on the preliminary request stage would stop a number of submissions and scale back the necessity for guide checks.

What I dislike about Procurify:

• The built-in reviews lacked the depth most finance groups require, making information evaluation extra cumbersome. Whereas exporting to Excel was an possibility, it added pointless steps to filter and analyze info successfully.
• The order request course of might be extra streamlined by permitting a number of orders to be consolidated right into a single request upfront. This would scale back guide submissions and eradicate additional verification steps throughout PO creation.

What G2 customers dislike about Procurify:

“The one disadvantage I’ve skilled is the lack so as to add objects to an order if one thing is forgotten. There is no such thing as a choice to edit or modify the order, solely to cancel it. In consequence, a number of order numbers are generated as an alternative of a single one for monitoring.”

– Procurify Assessment, Vanessa V.

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